How to go about hiring Hartpury Village Hall 

To enquire about hiring the hall please contact Esme Jones, tel 01452 700436. You can also email us at

Once you have contacted us to arrange a provisional booking you will need to complete and return the booking request form which can be accessed below, in either Word or pdf format.  (NB: The pdf version can if necessary be filled in using the Adobe reader "fill and sign" tool.) 

Booking request form- Word

Booking request form - pdf 

You will also need to agree to the conditions of hire.

Hirers should familiarise themselves with the fire procedures, which are also on display in the hall foyer.

For practical reasons we are not able to offer recycling facilities for food waste.  Hirers are requested to take away any food waste and to make their own arrangements for recycling.  Non-recyclable waste can normally be left in the waste bins which are located outside the hall on the school side. 

Anyone planning an event involving any licensable activities (e.g. plays, films, live or recorded music, dance or the supply of alcohol) should furthermore familiarise themselves with the details of the premises licence, a summary copy of which is also on display on the notice board. Please note that we do not allow third parties to operate a bar at the village hall, and any event involving the sale of alcohol must be arranged with our bar manager in advance. 

The pricing schedule for the village hall is attached here

The Village Hall insurance policy (2018-19) provides limited cover for hirers, details are here

Rules for hirers with regard to the use of adhesives on internal walls are available here.

Hartpury Village Hall has installed a projector and screen which are available for use by anyone hiring the hall.  Instructions for use are here.

Instructions for using the sound system with an iPod or similar device are here.

Instructions for using the microphones are here